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2006.01.25

ToDoを使いこなす(その3)進捗管理

「ToDoを使いこなす」もついに第3回です(^^ゞ

前回の最後に、カテゴリが日付になっているのがミソと書きましたが
今回、実際にすてたんのToDoのカテゴリを見ていただきたいと思います。

TodaysToDo

これは、KsToDoやKsDatebookのいわゆるTodayの画面です。
ToDoのカテゴリは「06/1/25」が選ばれています。

ビジクリ!式ToDo活用法では、
必ず今日の日付が入ったカテゴリを作ります。

そして、
前日の夜か、当日の朝に
今日やらなければならない優先順位の高いToDoや
重要度の高いToDoは
今日の日付のカテゴリに入れていきます。

また、事前に委任中やペンディングなどの
自分の使いやすい進捗状況をあらわすカテゴリも作っておきます。

さて、仕事が始まり、時間が拘束されている予定の間に
優先順位の高いToDoを処理していきます。
このとき完了すればチェックマークを入れて消せばよいのですが、
必ずしもすぐに完了できないものが出てきます。
たとえば、誰かの返事を待たないといけなくなった、
部下に依頼して完了してはいないがとりあえず自分の手は離れた、
何らかの理由でペンディングしている等々・・・

そういった進捗管理が必要な案件は
その進捗状況を表すカテゴリに移動します。

すると、今日のカテゴリには重要度の高い案件が残ります。
今日の残った時間で緊急ではないが重要なToDoを処理していきましょう(^^)

この方法だと、
他人に委任している案件や、
返事待ちの案件ごとに一覧できますので、
部下をお持ちの方も管理しやすいのはないでしょうか?

また、
5日後から取りかからないといけない案件などは、
5日後の日付のカテゴリを作って入れておきます。
(キャプチャ画面には「06/2/10」というカテゴリを作っています。)
※ちなみにPalmではToDoに15項目までカテゴリが作れます。

では1日が終わったら、
ToDoを見直して見ましょう。
今日のカテゴリに残ったものは何でしょうか?
不幸にして期限切れで未完了なまま終了した案件は
優先度を5に変えて完了にチェックします。
次に、
今日以外のカテゴリも確認しましょう。
(カテゴリでAllを選ぶとすべて見ることができます)

それでは明日に備えて
今日の日付のカテゴリを
カテゴリの編集(Edit Categories)から
変更(Rename)で明日の日付に変えましょう。

こうすると、
たとえば明日の日付のカテゴリが既に作ってあり、
その中に明日からすべきToDoが分類されていると自動的に、
今日の日付のカテゴリのToDoと、明日の日付のカテゴリのToDoが
結合されます(^^)

さて、如何でしょうか?
今日、
いくつ優先度2の案件を処理できたでしょうか?
もしも、優先度1の案件しか処理できなくても
仕方がありません。そんな日もあります(^^ゞ
しかし、
1週間にわたって優先度1の案件しか処理できないとすれば、
仕事の進め方を見直す方が良いのではないでしょうか?

次回はToDoの細かい使いこなしについて書いてみたいと思います。


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Comments

カテゴリを日付にするというのは「目から鱗」でした。参考にさせていただきます。
細かい使いこなしの紹介も期待しています。
ぜんぜん活用できていなかったToDoが輝いて見えてきました。(^_^)

Posted by: 連珠er | 2006.01.25 at 07:45

「誰かに依頼して自分の手は離れたが、完了していない」案件について、カテゴリで分類しておくというのは、素晴らしいアイデアですね!早速活用してみたいと思います。
次回以降も期待しています^^

Posted by: MACY | 2006.01.25 at 08:24

連珠erさん、コメントありがとうございますm(__)m
カテゴリを日付にするのは突然思いついたのですが、
使ってみるとうまくいったので、ご紹介させていただきました(^^)
いつも、PALMLINKでいこう!!でお世話になってます。
今後ともよろしくお願いします(^^)

Posted by: すてたん | 2006.01.26 at 23:03

MACYさんいつもありがとうございます(^^)
特に優先度3の緊急だが重要でないことを他人に依頼することで
緊急ではないが重要なことをする時間を確保することができるようになりました。
しかし報告をもらう等、管理はしないといけないので、こんな形で使ってます(^^ゞ
参考になればうれしいです(^^)

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実例を元にToDoの使いこなしを紹介しています。 http://busicli.cocolog-nifty.com/cfb/2006/01/todo_585e.html [Read More]

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